Make sure you and your team are prepared and up-to-date with the exhibitor deadlines from your Tool Kit listed below. The VISION Exhibitor Toolkit contains helpful links and information for the following:
Register attendees/staff | Hotel Information | Shipping | Electrical, Internet, Utilities | App Exhibitor Profile | And More…
Visit below for quick access to our new Exhibitor Service Center.
Move-In: Thursday, March 6, 2025 | 2:00-4:00pm
Move-Out: Thursday, March 6, 2025 | 7:00-8:00pm
Move-In: Thursday, March 6, 2025 | 12:00-5:00pm
Move-In: Friday, March 7, 2025 | 8:00am-4:30pm
Move-Out: Saturday, March 8, 2025 | 3:30-10:00pm
Thursday, March 6, 2025 | 4:00-7:00pm*
*special sign-up required
Friday, March 7, 2025 | 5:00-8:30pm
Saturday, March 8, 2025 | 9:00am-3:00pm
Believe it or not, VISION will be here before you know it! The VISION team is just as excited as you are! In order to be a prepared exhibitor, the VISION team has put together an exhibitor checklist.
Make sure you’ve completed all of the items in this checklist before VISION! We want the VISION conference to be as smooth and fun for you as it is for the team!
For more information on the items in the VISION exhibitor checklist, please see below, or email info@visionkc.com for assistance.
Share your excitement with our exhibitor posting template! Feel free to download and add in your booth number to let people know you’ll be at VISION!
We’re thrilled to launch the official VISION Hi-Tech Training & Expo mobile app! This powerful tool is designed to enhance your entire VISION experience.
The FREE VISION 2025 mobile app is a required tool in your VISION arsenal this year.
Now available on android devices, apple devices, and a limited version through your desktop. Download today!
You will log in using the email you registered with.
All booth personnel must be registered and then they (or you) can make their hotel reservations. The hotel reservation will be within each person’s exhibitor registration.
Once a registration is submitted for your booth personnel, they can log in to the Attendee Service Center to add a hotel reservation under the exhibitor room block or update their registration. A block of hotel rooms has been set aside for exhibitors with separate blocks at each hotel. Don’t delay–these rooms are going quickly!
NOTE: Each attendee must register with a unique email address. If you need assistance, please email info@visionkc.com.
The exhibitor toolkit includes information about Shipping, Display, and Furniture requests and other items that are of interest to exhibitors.
You will receive an email from Viper Tradeshow Services with the online ordering link and exhibitor kit. If you do not receive, contact Lesa Davis –
Ldavis@vipertradeshow.com to assist you with the link.
Deadline for services is 2/13/25.
The exhibitor toolkit includes information about Shipping, Display, and Furniture requests and other items that are of interest to exhibitors.
Discount Deadline – For ordering additional furnishings for your booth, labor, sign hanging is Thursday, February 8, 2024.
Advance Warehouse – You can ship to the advance warehouse from February 1 – 22, 2024. We will receive until February 26, 2024, however you will incur a late charge.
Ship to Show Site (OP Convention Center) – Can only arrive on February 29, 2024 & March 1, 2024 ONLY.
VISION has partnered with Capture Technologies that can help Exhibitors maximize their return on investment and connect with more attendees.
VISION exhibitors can maximize their tradeshow experience with Capture Technologies lead retrieval technology that can be used to collect electronic information* of attendees that visit your booth.
Deadline for services is 2/14/25.
*Please note that you will be responsible for obtaining email addresses and scanning badges. But now you can use this software that will streamline the process for you.
The convention center’s website provides information about Electrical, Internet, and Utility requests and other items that are of interest to exhibitors.
To order services online:
Deadline for advanced cut off rate to request electrical, internet, and utility needs is 2/25/25. After this date, prices will be increased to the floor rate.
Download our VISION Exhibitor Onsite Handout!
The exhibitor team at VISION has put together a quick-reference resource for our VISION exhibitors! Take the time to download and have ready for next week!
The exhibitor toolkit form includes information about lead retrieval, expo passes, promotions to share with your customers, and t-shirt sponsorships. Please fill out the exhibitor toolkit form.
Unauthorized vendors and unofficial solicitations for registration, housing, booth space, meeting space, or mailing lists may target you.
At VISION, we prioritize the safety and security of our exhibitors and attendees. Unfortunately, scammers often target events like ours, falsely claiming to provide attendee mailing lists, housing deals, or other services. To help you stay vigilant, here’s everything you need to know about identifying and avoiding these scams.
As a vender, you will need to post the certificate at your booth to show customers that sales tax is being collected. This certificate includes instructions to about collecting and remitting sales tax for the event.
You will use the Certificate to remit sales tax within 30 days after the event.
You will receive a physical packet once you arrive onsite for VISION, but you can use the documents to the right to plan ahead of time.
Vendors who are registered with a Kansas sales tax account will remit sales tax online only as they normally would (based on their filing frequency).
For additional information, here is a link to the frequently asked questions page regarding sales tax for the state of Kansas.
if you have any questions, please reach out to Beth at Beth.Pisterzi@KS.GOV.
Next Event: Mar. 5 – 8, 2026
Overland Park Convention Center
© 2025 Copyright MWACA. Event managed by H+A Events.
