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Make sure you and your team are prepared and up-to-date with the exhibitor deadlines from your Tool Kit listed below. The VISION Exhibitor Toolkit contains helpful links and information for the following:
Register attendees/staff | Hotel Information | Shipping | Electrical, Internet, Utilities | App Exhibitor Profile | And More…
Visit below for quick access to our new Exhibitor Service Center.
Move-In: Thursday, March 5 2026 | 2:00-4:00pm
Move-Out: Thursday, March 5, 2026 | 7:00-8:00pm
Move-In: Thursday, March 5, 2026 | 12:00-5:00pm
Move-In: Friday, March 6, 2026 | 8:00am-4:30pm
Move-Out: Saturday, March 7, 2026 | 3:30-10:00pm
Thursday, March 5, 2026 | 4:00-7:00pm*
*special sign-up required
There’s only 5 spots left for Hi-Tech Tool Expo! Secure your booth now.
Friday, March 6, 2026 | 5:00-8:30pm
Saturday, March 7, 2026 | 9:00am-2:30pm
Believe it or not, VISION will be here before you know it! The VISION team is just as excited as you are! In order to be a prepared exhibitor, the VISION team has put together an exhibitor checklist.
Make sure you’ve completed all of the items in this checklist before VISION! We want the VISION conference to be as smooth and fun for you as it is for the team!
Believe it or not, VISION will be here before you know it! The VISION team is just as excited as you are! In order to be a prepared exhibitor, the VISION team has put together an exhibitor checklist.
Make sure you’ve completed all of the items in this checklist before VISION! We want the VISION conference to be as smooth and fun for you as it is for the team!
For more information on the items in the VISION exhibitor checklist, please see below, or email info@visionkc.com for assistance.
Share your excitement with our exhibitor posting template! Feel free to download and add in your booth number to let people know you’ll be at VISION!
The VISION team has put together customizable graphics for you to share on your socials, emails, website, or wherever else you’d like! When showcasing VISION to your dedicated audience, encourage them to register and include which booth(s) they can find you on the expo floor! Select the versions you like and download them!
When you share on your social media channels, be sure to use the hashtag #visionkc so our team can find and repost!
We’re thrilled to launch the official VISION Hi-Tech Training & Expo mobile app! This powerful tool is designed to enhance your entire VISION experience.
The FREE VISION 2025 mobile app is a required tool in your VISION arsenal this year.
Now available on android devices, apple devices, and a limited version through your desktop. Download today!
You will log in using the email you registered with.
Unauthorized vendors and unofficial solicitations for registration, housing, booth space, meeting space, or mailing lists may target you.
At VISION, we prioritize the safety and security of our exhibitors and attendees. Unfortunately, scammers often target events like ours, falsely claiming to provide attendee mailing lists, housing deals, or other services. To help you stay vigilant, here’s everything you need to know about identifying and avoiding these scams.
All booth personnel must be registered and then they (or you) can make their hotel reservations. The hotel reservation will be within each person’s exhibitor registration.
Once a registration is submitted for your booth personnel, they can log in to the Attendee Service Center to add a hotel reservation under the exhibitor room block or update their registration. A block of hotel rooms has been set aside for exhibitors with separate blocks at each hotel. Don’t delay–these rooms are going quickly!
NOTE: Each attendee must register with a unique email address. If you need assistance, please email info@visionkc.com.
Only the primary contact for your company will be able to log in and begin the hotel selection process. Reach out to them or our office if you need to know who to contact.
Using the credentials found in the email sent to primary contacts, they can log into the exhibitor service center and begin the hotel registration process for their teams.
The exhibitor toolkit includes information about Shipping, Display, and Furniture requests and other items that are of interest to exhibitors.
Viper Tradeshow Services has put together the following toolkits for our exhibitors! Each toolkit packet contains ALL of the details our exhibitors need to have a smooth experience at VISION.
You will receive emails from Viper Tradeshow Services with the contact Lesa Davis – Ldavis@vipertradeshow.com
Advance Warehouse – You can ship to the advance warehouse from February 3 – 24, 2026. We will receive until February 27, 2026, however you will incur a late charge.
Ship to Show Site (OP Convention Center) – Can only arrive on March 5-6, 2026 ONLY.
VISION has partnered with Capture Technologies that can help Exhibitors maximize their return on investment and connect with more attendees.
VISION exhibitors can maximize their tradeshow experience with Capture Technologies lead retrieval technology that can be used to collect electronic information* of attendees that visit your booth.
*Please note that you will be responsible for obtaining email addresses and scanning badges. But now you can use this software that will streamline the process for you.
The convention center’s website provides information about Electrical, Internet, and Utility requests and other items that are of interest to exhibitors.
To order services online:
New Exhibitors will need to create a login. Returning Exhibitors can login.
Advanced cut-off rate is 2/24/26. After this date, prices will be increased to the floor rate.
Login to Exhibitor Service Center and navigate to the Exhibitor Mobile App Directory Update. Keep your directory listing accurate and engaging by updating your company details below. Once you’ve made your changes, use the Preview Profile button to see exactly how your profile will appear to attendees.
Download our VISION Exhibitor Onsite Handout!
The exhibitor team at VISION has put together a quick-reference resource for our VISION exhibitors! Take the time to download and have ready for next week!
The exhibitor toolkit form includes information about lead retrieval, expo passes, promotions to share with your customers, and t-shirt sponsorships. Please fill out the exhibitor toolkit form.
As a vender, you will need to post the certificate at your booth to show customers that sales tax is being collected. This certificate includes instructions to about collecting and remitting sales tax for the event.
You will use the Certificate to remit sales tax within 30 days after the event.
You will receive a physical packet once you arrive onsite for VISION, but you can use the documents to the right to plan ahead of time.
Vendors who are registered with a Kansas sales tax account will remit sales tax online only as they normally would (based on their filing frequency).
For additional information, here is a link to the frequently asked questions page regarding sales tax for the state of Kansas.
if you have any questions, please reach out to Beth at Beth.Pisterzi@KS.GOV.
